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International Pickleball Federation

Administrative Assistant Position Vacancy


Administrative Assistant

Job Description:

The Administrative Assistant is responsible for providing support to the officers of the IPF. This is a part-time volunteer position not to exceed 20 hours per week. Reports to the 1st Vice President.

Specific responsibilities include:

  • Draft correspondence, memorandums, and other written materials for approval to execute final versions.
  • In charge of IPF onboarding and maintains all personnel files.
  • Maintain the federations files (physical and digital) at the highest level of detail and efficiency.
  • Monitor the IPF website to ensure general information is current and accurate and alert appropriate staff when changes and/or updates are needed.
  • Update and maintain the office calendar.
  • Provides administrative support to other IPF officers on an as needed basis.


  • Bachelor’s degree required.
  • Minimum three years’ experience as an administrative assistant.
  • Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.
  • Strong time management, organizational and multi-tasking skills coupled with the ability to work independently while being an integral member of a fast-paced, high-functioning, results oriented team; ability to work calmly under pressure.
  • Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.
  • Strong diplomacy skills and consistent professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion.
  • Possess a positive and professional attitude with the ability to work as a member of a high- energy, results-oriented team; ability to work with all levels of the organization.
  • High level of proficiency with Microsoft 365 Online Cloud environment and All MS Office applications.
  • Proficient using a Windows-based Personal Computer.
  • Personal integrity with the ability to inspire confidence and trust.
  • Ability to negotiate challenging situations and personalities with a professional and positive attitude.

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