Administrative Assistant

Job Description:

The Administrative Assistant is responsible for providing support to the officers of the IPF. This is a part-time volunteer position not to exceed 20 hours per week. Reports to the 1st Vice President.

Specific responsibilities include:

• Draft correspondence, memorandums, and other written materials for approval to execute final versions.
• In charge of IPF onboarding and maintains all personnel files.
• Maintain the federations files (physical and digital) at the highest level of detail and efficiency.
• Monitor the IPF website to ensure general information is current and accurate and alert appropriate staff when changes and/or updates are needed.
• Update and maintain the office calendar.
• Provides administrative support to other IPF officers on an as needed basis.

Qualifications:

• Bachelor’s degree required.
• Minimum three years’ experience as an administrative assistant.
• Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.
• Strong time management, organizational and multi-tasking skills coupled with the ability to work independently while being an integral member of a fast-paced, high-functioning, results oriented team; ability to work calmly under pressure.
• Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.
• Strong diplomacy skills and consistent professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion.
• Possess a positive and professional attitude with the ability to work as a member of a high- energy, results-oriented team; ability to work with all levels of the organization.
• High level of proficiency with Microsoft 365 Online Cloud environment and All MS Office applications.
• Proficient using a Windows-based Personal Computer.
• Personal integrity with the ability to inspire confidence and trust.
• Ability to negotiate challenging situations and personalities with a professional and positive attitude.